Interview Scheduling Email Templates (Copy & Paste)

Save hours each week with these ready-to-use interview scheduling email templates. Copy, customize, and send.

1. Initial Interview Invitation Template

Subject: Interview Invitation - [Job Title] at [Company Name] Hi [Candidate Name], Thank you for your application for the [Job Title] position at [Company Name]. We were impressed by your background and would like to invite you to an interview. Please select a time that works for you: [Calendar Link] The interview will take approximately [Duration] and will be conducted via [Format: Video/Phone/In-person]. If you have any questions, please don't hesitate to reach out. Best regards, [Your Name] [Company Name]

2. Interview Reminder Template

Subject: Reminder: Your Interview Tomorrow - [Job Title] Hi [Candidate Name], This is a friendly reminder about your upcoming interview for the [Job Title] position. Date: [Date] Time: [Time] [Timezone] Format: [Video Link/Location] Please ensure you have a stable internet connection and a quiet environment. If you need to reschedule, please let us know as soon as possible. Looking forward to speaking with you! Best regards, [Your Name]

3. Reschedule Request Template

Subject: Reschedule Request - [Job Title] Interview Hi [Candidate Name], Unfortunately, we need to reschedule your interview originally planned for [Original Date/Time]. Please select a new time that works for you: [Calendar Link] We apologize for any inconvenience and appreciate your flexibility. Best regards, [Your Name] [Company Name]

4. Interview Confirmation Template

Subject: Confirmed: Interview for [Job Title] - [Date] Hi [Candidate Name], Your interview has been confirmed! Position: [Job Title] Date: [Date] Time: [Time] [Timezone] Format: [Video/Phone/In-person] [Video Link or Address] Interviewer(s): [Names and Titles] What to expect: [Brief description of interview format] Please reply to confirm receipt of this email. Best regards, [Your Name] [Company Name]

5. No-Show Follow-Up Template

Subject: Missed Interview - [Job Title] at [Company Name] Hi [Candidate Name], We noticed you weren't able to join the interview scheduled for [Date/Time]. We hope everything is okay. If you're still interested in the [Job Title] position, please let us know and we'll be happy to reschedule: [Calendar Link] If circumstances have changed, no worries—we wish you the best in your job search. Best regards, [Your Name] [Company Name]

Why These Templates Work

Clear subject lines — Candidates know exactly what the email is about
All essential details — Date, time, format, and links in one place
Professional tone — Friendly yet efficient communication
Easy customization — Just replace the bracketed placeholders

Automate Your Interview Scheduling

While templates help, true efficiency comes from automation. With automated interview scheduling, candidates can start AI-powered chat interviews immediately—no email back-and-forth required.

Learn more about the AI interview platform that eliminates scheduling bottlenecks entirely.